replace kcse certificate

How To Replace KCSE or KCPE Certificate

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This article on How To Replace KCSE or KCPE Certificate offers the best guide since a Form 4 KCSE Certificate or Class 8 KCPE Certificate is proof of education and is a recognized document worldwide whenever applying for local and international schools and jobs.

In that regard, losing it may cause sleepless nights to the affected student thus resorting to help. Section 10 (1) (d) of the Kenya National Examination Council Act provides that KNEC will issue replacement certificates or diplomas to candidates upon acceptable proof of loss of the original.

How To Replace KCSE or KCPE Certificate

Your KCSE or KCPE certificate is quite valuable, serving as a critical stepping stone for further studies and jobs. Universities frequently need it for enrollment, and certain job applications require O-level certificates.

Losing such certificates is serious, but the Kenya National
Examination Council (KNEC) offers a solution.

When you lose your KCPE certificate, KSCE certificate or a certificate issued by KNEC, you can apply for a replacement by doing the following:

  1. Log into the KNEC portal and click on lost certificate;
  2. Fill in the details and upload the required documents; and
  3. Pay the required fee and collect the certificate at the KNEC offices after 15 days.

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1. Fill KNEC certificate replacement form

Log into the KNEC website and download certificate replacement forms. You can also go to the KNEC Archives and Records offices to physically fill this document.

Fill personal data and attach the following supporting documents: Copy of the certificate/ result slip, Letter of completion/ recommendation letter from a school Sworn legal affidavit Police abstract indicating loss of certificate Identity Card (ID)/ passport or birth certificate

Applicants are expected to apply online for Certification Letter through the Query Management Information System (QMIS) This may be accessed by typing the URL:http://qmis.knec.ac.ke.

2. Pay The Processing Fee

To pay the processing cost, deposit Ksh. 5,000 + 16% VAT (totaling Ksh. 5,800) into the designated KNEC accounts at Kenya Commercial Bank (KCB), Equity Bank, Co-operative Bank of Kenya, or National Bank of Kenya.

Attach the bank slip as proof of payment.

3. Submit The Application Form

To apply, fill out the form and send it in a sealed envelope to the Kenya National Examination Council, P.O. Box 73598-00200, City Square, Nairobi. Please validate the accuracy of the details.

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4. Waiting Duration

After completing the paperwork, please allow 60 working days to acquire new documents from KNEC offices. To check the status of your application, log into the KNEC Query Management Information System (QMIS).

Documents Required For Replacement

  1.  Affidavit for lost certificate.
  2. Copy of certificate(s) or result slip(s). Only KCPE result slips from 2013 are accepted.
  3. Letter of recommendation addressed to the CEO of KNEC from either the Head teacher or Sub-County Director of Education (SCDE)/County Director of Education (CDE) for private candidates and closed down schools.
  4. Police Abstract indicating loss of certificate(s).
  5. Letter of recommendation from employer to KNEC (where applicable).
  6. Copy of National ID or passport.
  7. For minors: original birth certificate accompanied with original ID of the parent/guardian.
  8. Original confirmation from the Registrar of persons on the identity of the applicant.
  9. For those whose names have changed: original Certificate of marriage or copy of Gazette notice in which the changed name
    appears.
  10. One colour passport size photo of the Applicant

Collection of the Exam Certificate

The owner upon presentation of the original National Identity Card/valid Passport shall collect examination results certification letter in person.

One of the parents/official guardians with their original National Identity Card and the original birth certificate of the minor shall accompany minors.

Examination Results Certification Letters that will have NOT been collected within TWO (2) years from the date of application will be disposed off without further communication and NO refund of the fee paid.

Points To Note

  1. The examination results Certification Letter once issued is NOT replaceable.
  2. The processing of Examinations results Certification Letter takes fifteen (15) working days after all the requirements nave been fulfilled.
  3. For Post School (Business, Technical & Teacher) Examinations, ail the copies of result slips of modules/parts for the modular courses sat MUST be attached.
  4. Clients MUST prove that their certificates are lost/destroyed before applying for examination results Certification Letters.
  5. The Names on the National ID/Passport/Birth certificate MUST match with those used during the examination. Applicants who have changed their names legally MUST attach the legal documents used to change the name. £.g. marriage certificate for women or the copy of Kenya gazette in which the changed name appeared. Sworn affidavits are NOT acceptable.
  6. Applications with differing examination details or have not met all the requirements will be declined.
  7. If the application has been pended, the applicant must delete the old application and all its attachments and restart the process afresh ensuring that the correct information/missing documents are uploaded.
  8. Clients are required to apply for examination results certification letters online and only visit the KNEC offices to collect the processed certification letters upon receipt of an SMS alert.
  9. Manual or emailed applications including bank deposit slips shall not be accepted.
  10. Further enquiries may be sent to the Chief Executive Officer, Kenya National Examinations Council through Postage or email ceo@knec.ac.ke or archives@knec.ac.ke

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